What's missing between the site and the balance sheet.
A complex construction project, every single day:
Nothing connects them.
A barbending supervisor flags it in the BBS WhatsApp group.
The client-nominated subcontractor still hasn't cleared the yard — one message among seven WhatsApp groups, on a day like any other.
The notice clock was already running before anyone wrote it down.
80 checklists to close. Every month. Times 5 projects.
Every client wants their billing package in the same last week of the month. The follow-up starts late, and it starts from memory.
Work is done. Revenue is earned. Cash still waits.
Eligible for an EOT. Raised two weeks too late.
The hindrance qualified for an extension of time — but word took two weeks to travel up the chain, and the notice window had closed.
Miss the window, and claim value stays on the table.
He found out about this one from a phone call — after the client review.
Late visibility means slower decisions.
Multiply that across every project, every team, every month. Somewhere in all of it, right now:
Because what happens on site shouldn't disappear before it reaches the balance sheet.
Who This Is For
Built for whoever's accountable for delivery, billing and risk
Progress, billing readiness, and contractual risk all depend on someone remembering to raise it — and raising it at the right time — across site, billing and contracts teams, whether in a 5-person fit-out firm, a specialty contractor, or a large GC managing infra packages. On one project, you hold it together by hand. Past a handful, you're managing on guesswork.
Works across
General Contractors
You manage the whole project — but the picture you get back depends on what each site chooses to report.
- Every subcontractor and site runs its own WhatsApp group — blockers surface late, if at all
- 'On track' means something different depending on which PM you ask
- Billing evidence and subcontractor claims pile up until the month-end crunch
- Contractual notices and EOT windows are easy to miss across a live portfolio
Velora gives you one consistent view across every project and every subcontractor package — bills packaged, entitlement protected, before deadlines close.
Specialty Contractors
You execute a single scope across many projects — proving what was done, when, and by whom is still manual.
- You're one of many contractors on site — your updates get lost in someone else's group
- GFC drawings land off your signed work order — mismatches become untracked variations
- Variation claims drag working capital 6+ months — costs never trace back to the BOQ
- Every client wants proof in a different format — compiled by hand, every time
Velora structures your evidence and quantities against the BOQ automatically — so your claim is ready before the deadline, not built the night before.
PMCs & Outsourced Project Managers
You're contracted to deliver — but your visibility is limited to site visits and WhatsApp chats.
- 3–8 projects, each with its own set of groups — no shared format, no shared structure
- Every client report built by hand from chat history and calls
- Commitments tracked in your head — nothing on paper when the client asks who agreed to what
- Proving your value takes documentation — you've got a message thread and a Friday afternoon
Velora gives you a structured trail across every project — client-ready reports, bill claims and entitlement notices, without the Friday scramble.
The connecting tissue
Field. Billing. Contracts.
Velora is an AI assistant on your team — continuously watching field activity, analysing what matters against your contracts and BOQ, and alerting the right person the moment it's time to act. You stay in control of every call.
Progress, blockers and commitments — tracked automatically from the WhatsApp groups your teams already use.
Evidence collated and quantities cross-checked against BOQ automatically, following up anything that looks missed before the monthly claim goes out.
Site updates that matter contractually, read against your contract — potential entitlement and risk flagged to your project team, with how to raise it and what to document, before notice windows close.
What changes
One project or twenty, the picture builds itself.
Your teams still run their sites. What goes away is the manual assembly, the relay up the chain, and the version that's already stale — or already missed — by the time it reaches you.
Progress picture assembled from 9 group scrolls every morning — updates surface late
Progress logged automatically from every group, as work happens — no scrolling required
Blockers flagged in groups — no tracking, no follow-up, no closure
Blockers extracted, assigned, tracked to closure without manual chasing
Evidence for the bill claim buried in a thread with four hundred other messages
Evidence packaged against the right BOQ line, findable the moment billing needs it
Quantities reconciled against the BOQ by hand, if at all, before the claim goes out
Quantities checked against the BOQ every cycle — mismatches flagged before submission
A hindrance mentioned once in a site group — the notice window closes unnoticed
Hindrances matched to the notice clause automatically, flagged with the deadline
Small delays add up quietly — nobody connects them until the final account
Cumulative delay tracked against the LD threshold — flagged before it compounds
NOT A PM APP. NOT ANOTHER SPREADSHEET.
Construction managers have tried PM software. Most teams went back to WhatsApp in two weeks.
No new app. No new habit. No spreadsheet anyone has to remember to fill.
PM software asks site teams to adopt a new tool — they default back to WhatsApp because it's faster and already on every phone. Spreadsheets need someone to remember to update them — a two-day access delay never makes it into the tracker until the weekly review. By then it's just one of a dozen small delays nobody added up — until the project's already past the liquidated-damages threshold.
Velora doesn't ask for either. It reads what your teams already send on WhatsApp — the same groups they're in today — and turns it into project pulse, reports, bill packaging and commercial alerts, automatically, across every project. What's happening on site, what's ready to bill, what's at risk — you're always in control of all of it.
You need a system. Your team doesn't need to adopt one.
How it works
Set Up Once. Then It Just Works.
Give access to your existing WhatsApp groups, BOQ and contract documents once to Velora. The same automated pipeline powers Field, Billing and Contract Intelligence — whether you connect one project or twenty.
Here's what Velora does, automatically:
Captures every update, across every source
WhatsApp updates captured as they happen; BOQ line items and contract clauses read straight from your documents — across Field, Billing and Claims. No new app for anyone, with an audit trail behind every update.
Every update structured automatically
Progress, quantities, checklists, contract terms — structured automatically, whether it arrived as a message, a BOQ line, or a clause.
Checked against what matters commercially
Site activity cross-referenced against the BOQ and the contract — what's billable, what's entitled, what's at risk.
Flagged to the right person, before it's too late
Reports drafted, bills packaged, entitlement and risk flagged — routed to whoever owns it, with time to act.
Data Sources
Involved Parties
Velora AI
What You Get
Built to fit
Works just like one of your team members.
Hindi, Telugu, Spanish and more — typed or spoken, Velora reads it the same way anyone on the team would. A QR code per work front — a house, a floor, a bay — checks it in on site, whether the project is residential, commercial or industrial. And every record it builds traces back to the exact message it came from.
The impact
What changes, starting week one.
No morning scroll. Nothing left off the bill. Risk flagged before it compounds. Here's what managers notice first — across Field, Billing and Contracts.
What changes when you stop reconstructing and start controlling.
No morning scroll
Start the day with signal, not scroll
Across every project, someone spends the first twenty minutes of the day scrolling WhatsApp to reconstruct overnight updates. Velora surfaces what matters instead — progress, issues, and actions — the same morning.
Catch it before it slips
Blockers tracked to closure, not lost in the thread
A blocked work front starts as a single WhatsApp message, in one of dozens of groups running at once. Flagged and tracked until it's resolved — not left buried in a thread nobody revisits.
3 hours back, every Friday
Reports draft themselves, project by project
Velora drafts the report from the week's group messages — work front by work front, project by project. Review and confirm across your whole portfolio in minutes, not the three hours it used to take.
What changes when every bill claim is backed by evidence, before submission.
Nothing left uncleared
Work done matched to the BOQ line, ready to review
Field-reported quantities are matched to the BOQ line directly. Where no quantity was given, the progress record — work front, date, photos — is still matched by activity, so review starts from what was actually reported, not a guess.
Evidence chases itself
Checklists chased automatically, until they're in
Velora messages whoever holds the outstanding checklist or document directly on WhatsApp — and keeps chasing until it's received. No more end-of-cycle scramble.
A claim ready to send
Bills package themselves, evidence attached
BOQ-mapped progress and accepted evidence roll into the bill claim together, indexed to the line each belongs to. What used to take days of reconstruction is ready to hand to the client the moment the cycle closes.
What changes when entitlement and risk don't disappear into chat.
Windows surfaced early
Notice periods tracked against real dates, not memory
Hindrances and delays reported on site are matched to the clause they likely fall under — so notice windows surface while there's still time to act.
Exposure, visible early
Cumulative delay rolled up before it becomes a real number
Small delays that look harmless alone are tracked together against the liquidated-damages threshold — so you see the exposure building, not just the final account.
A record you can defend
Every notice, every delay — dated and attributable
Every flagged event is logged with its source and timestamp, structured and ready if the claim is ever contested.
Margin doesn't go in one big failure. It leaks across site, bill and contract.
A blocked work front nobody escalated. A commitment that quietly slipped. Work done on site that never reaches the bill. A hindrance reported in a group chat that never becomes a notice. Small delays adding up to LD exposure because nobody is totalling them. The information was there — it just didn't reach the right person in time.
Every project you add multiplies those gaps: more groups, more bill cycles, more clauses to watch. The manual cross-checking that catches them doesn't scale.
The scale is documented. A 2024 study by Dodge Construction Network found that coordination gaps alone erode an average of 10% of annual profit margin — and coordination is only where the leak starts.
Velora turns what your team reports on WhatsApp into a live picture of progress and blockers, connects it to the BOQ and the contract, and flags what needs action to the person who owns it — so blockers get resolved before they slip, work done gets billed, and entitlement gets raised on time.
Pricing
Field, Billing and Contract Intelligence — across every project. Runs on your existing WhatsApp, with nothing for your site team to install.
One plan, all three products — priced per project, not per pillar.
- Project visibility, by work front
- Report drafts, ready to review
- Commitments tracked to closure
- Evidence packaged for the bill
- Quantities reconciled every cycle
- Nothing left off the bill
- Entitlement flagged, with clause
- Risk flagged before it compounds
- Routed to whoever owns it
Starting Velora on a project already underway?
Historical Data Migration brings a project's past WhatsApp chat exports into Velora — so your dashboard reflects the project's actual history, not just what's captured from go-live forward.
Ask About Migration →Looking just for progress-report drafts?
Our free DPR Generator drafts daily progress reports from your WhatsApp group chats — no subscription required.
→ Learn more about the DPR GeneratorSee it on your own projects.
Request a pilot and we'll set it up on your live projects and existing WhatsApp groups.
Frequently Asked Questions
Common questions from teams who've seen PM tools fail before.
No. Your site teams keep using WhatsApp & documents exactly as they do today. Velora reasons across fragmented data sources — no new apps, no forms, no training. It also works in the language your teams are most comfortable in: English, Hindi, Telugu, Spanish, Arabic and more.
Velora connects to your groups through existing WhatsApp number (no business API needed) — one number or multiple. We recommend getting separate project-specific numbers though for privacy & enhanced functionality. Every message is processed to extract structured project data — progress, issues, commitments, inspections, and deliveries. Nothing changes for your site teams.
All three. Field Intelligence covers progress, blockers and reporting. Billing Intelligence packages evidence and reconciles quantities against your contract BOQ. Contract Intelligence flags contract entitlement and commercial risk against the clauses that matter.
All three read from the same WhatsApp groups and documents your team already uses — you don't set up separate sources for each.
Velora tracks which quality checklists — signed off after inspection — are still open for each work front, and sends a daily digest reminder in WhatsApp to whoever owns them, throughout the month. Anything not closed carries forward to the next reminder instead of getting dropped.
Nothing sits on someone's to-do list waiting to be remembered — the follow-up happens in the same group they already work in.
Every piece of evidence your team shares in WhatsApp — a QC sign-off, a delivery photo, a quantity update — is filed against the right BOQ line automatically, the same day it's shared.
By the time the monthly claim goes out, the evidence is already packaged against the line it belongs to — not buried in a thread with four hundred other messages and reconstructed from memory.
Velora tracks hindrances and delays as they're mentioned in your WhatsApp groups — a materials hold-up, a design query, restricted site access — and matches them against your contract's notice clauses and LD thresholds.
A single delay rarely looks worth escalating on its own. Velora flags when they add up against the schedule, and when a notice window is about to close — before the deadline passes, not at the final account.
Velora is built for whoever's accountable for delivery, billing or risk — general contractors managing subcontractor packages across projects, specialty contractors proving their own scope and claims, and PMCs or outsourced project managers running someone else's project on their behalf. If you're coordinating work across multiple WhatsApp groups, Velora is for you.
Both. Every project is structured the same way — work fronts, progress, blockers, commitments, inspections, deliveries, billing evidence, entitlement — so whether you're running one site or fifteen, they all report into the same format.
You see each project on its own, and you can scan across all of them without a call to every PM. The manual work of compiling and comparing is what goes away as you add projects — not the PM on each site.
PM tools ask site teams to change how they work. Site teams go back to WhatsApp within weeks because it's faster and already on every phone. Velora works on top of WhatsApp — not instead of it. Site teams change nothing. Project control builds itself from what they're already saying.
See how Velora compares to Procore, Buildertrend, Fieldwire, and task apps →
We run a discounted pilot for the first three months — full product, no long-term commitment. See what it surfaces on your own projects before committing to a subscription.
It starts with a short onboarding call to make sure Velora fits how your project runs. From there, we work with your team to align on and upload your project's work front structure, connect your WhatsApp groups, and set up contact roles — then you're live. Your site teams change nothing about how they work.
Yes. Data is stored securely with role based access control, and privacy data is encrypted at rest using AES-256 standard.
What we keep hearing
The more projects you run, the worse this gets.
200 projects. Leadership flying blind.
Promised in the meeting. Vanished after.
In 20 site groups, still can’t hold subs to deadlines.
Not lost pay — 100 checklists a month, chased by hand.
210-day working capital cycle — approved claims still take 3–4 months to recognize.
Setup work off the BOQ. Chainage quantities missed. Underbilled.
200 projects. Leadership flying blind.
Promised in the meeting. Vanished after.
In 20 site groups, still can’t hold subs to deadlines.
Not lost pay — 100 checklists a month, chased by hand.
210-day working capital cycle — approved claims still take 3–4 months to recognize.
Setup work off the BOQ. Chainage quantities missed. Underbilled.
Across 19 groups. Problem noticed next day.
Piloted PM app earlier. Abandoned in 2 weeks.
Verbal promise, no notice filed. Window closed in 14 days.
Drawing changed at execution. HO finds out two months later, in the ERP.
Payment withheld over an LD clause nobody knew existed.
100 client projects. Checklists collated by hand, every month-end.
Across 19 groups. Problem noticed next day.
Piloted PM app earlier. Abandoned in 2 weeks.
Verbal promise, no notice filed. Window closed in 14 days.
Drawing changed at execution. HO finds out two months later, in the ERP.
Payment withheld over an LD clause nobody knew existed.
100 client projects. Checklists collated by hand, every month-end.