What's missing between the site and the balance sheet.
What we've seen on contractors' sites:
Nothing connects them.
Three jobs. Three ways it slips.
Reported on site the same day. Then lost in the group.
The barbending supervisor flags it in the BBS group: the client's nominated subcontractor still hasn't cleared the yard. One message among seven WhatsApp groups.
Material arrives all day — aggregate, sand, cement, steel — each load a photo of a challan, weighbridge slip or permit. By month-end, nobody has totalled what each vendor delivered.
The site reported it. Nobody connected it in time.
- WhatsApp message
- Logged
- Acted on
Work done on site has to reach this month’s bill, with its proof.
80 checklists to close. Every month. Times 5 sites. Every client wants their billing package in the same last week. The follow-up starts late, and from memory.
Hundreds of patch repairs along a highway, each a photo with a chainage and a size, all to be collated against one BOQ item, photo by photo.
Work is done. Revenue is earned. Cash still waits.
- Site work
- Proof
- Scope check
- Bill
Site events trigger contract clauses. Nobody is watching for them.
A podium waterproofing joint leaks; the crew reseals it the same day as a routine fix. Nobody notices it's the third repair. Under a typical EPC GCC (NTPC's Cl. 27.8, for example), each repair adds 12 months of liability, and a third failure lets the client deduct the cost directly.
On a highway, a notice to rectify arrives as a photo of a letter. The crew fixes it within days, but nobody records the date. If the client disputes it, there's no proof it was done in time.
Miss the trigger, and the money comes off the bill — or stays held in retention.
- Event on site
- Clause triggered
- Noticed too late
- Money lost
On one project, he found out from a phone call, after the client review. On another, the team rebuilds the month from chat before every bill.
Late visibility means slower decisions.
Multiply that across every site, every team, every month. Somewhere in all of it, right now:
- Work that should be billed.
- Claims that should be raised.
- Money that is being held back.
- Deadlines that are approaching.
- Risks that are building up.
Because the commercial impact of what happens on site should be clear the same day — not pieced together by hand, and never a surprise.
Who This Is For
Built for the people accountable for delivery and margin
For MDs and PMO leaders running several sites or contracts: margin is decided on site, but you hear about it in the review, when it's too late to act. Velora connects what happens on site to your bills and your main contract, so work done reaches this month's bill, and entitlements and slipping commitments reach you while there's still time to protect margin.
Buildings
- Residential towers & townships
- Commercial & hospitality
- HVAC
- Electrical
- Plumbing
- Waterproofing
Industrial & energy
- EPC
- PEB & steel structures
- Industrial & warehouse
- Plant maintenance & shutdowns
- Solar & renewable
Infrastructure & utilities
- Roads & flyovers
- Highway O&M
- Metro & rail
- Water & pipelines
- Power T&D
- Telecom rollout
General & EPC Contractors
Towers, townships, commercial buildings or plants — you run the whole project, but see only what each site chooses to report.
- Your PMs run a group per subcontractor — blockers surface late, if at all
- 'On track' depends on which PM you ask
- Checklists and billing evidence pile up until the month-end crunch
- EOT and notice windows are easy to miss across a portfolio
Velora gives you one view across every site and package — work done matched to scope for billing, and EOT and LD exposure flagged before deadlines close.
Infra & Utilities Contractors
Roads, rail, pipelines, power lines — sites run for kilometres, and every quantity comes with a chainage or location.
- Pipe laid, cable pulled, patches repaired — every quantity due in this month's bill
- Deliveries by vendor — the challan trail the client checks for royalty
- Fuel for every vehicle and machine, posted only as daily totals
- A notice to rectify, sent as a photo of a letter, starts the time limit
Velora records every quantity, delivery and fuel issue by chainage or location, with photos — so bills carry proof and costs are ready to reconcile.
Specialty & Trade Contractors
One scope across many sites — and proving what was done, when and by whom is still manual.
- Your updates get lost in the main contractor's group
- On rate contracts, the client wants proof of every job, not attendance
- Snags closed on site but never proven — so retention stays held
- Every client wants proof in its own format, compiled by hand
Velora matches your work to scope and gathers the checklists and photos behind it — so your bill is substantiated before the deadline.
PMCs & Outsourced Project Managers
You're contracted to deliver, but see the sites only through visits and WhatsApp chats.
- 3–8 sites, each with its own groups and no shared format
- Every client report built by hand from chat history and calls
- Commitments tracked in your head, with no record of who agreed to what
- To prove your value, you have a chat thread and a Friday afternoon
Velora gives you one trail across every site — client-ready reports, commitments tracked to closure and EOT flags, without the Friday scramble.
What Velora does
Field. Billing. Contracts.
Velora reads every site update against your project scope and main contract, then flags what needs action to the person who owns it. Your team reviews and decides.
Decide faster. Progress, blockers, manpower and deliveries (by vendor) tracked from site updates.
Keep clients and leadership aligned with regular reports from the site record.
Bills certified faster, because every line carries its supporting documents: checklists and site photos.
Less chasing: Velora collects them and follows up on missing ones on WhatsApp.
EOT and rectification notices, deadlines, and LD or penalty exposure on your main contract, flagged as site updates trigger them.
Each flag comes with the likely clause, the deadline and the proof to raise it on time.
A record you can defend: every update traces back to the WhatsApp message and site photo it came from.
Before and after
One site or twenty, the picture builds itself.
Your teams still run their sites. What goes away is the manual assembly, the relay up the chain, and the version that's already stale — or already missed — by the time it reaches you.
Progress picture assembled from 9 group scrolls every morning — updates surface late
Progress logged from every group as work happens — no scrolling required
Blockers and commitments mentioned in groups — no tracking, no follow-up, no closure
Blockers and commitments extracted, assigned and followed up on WhatsApp until they close
Deliveries and fuel posted as challan photos and daily totals — nobody adds them up
Deliveries by vendor and fuel by vehicle collated with their photos, ready for your team to reconcile against cost
Evidence for the bill claim buried in a thread with four hundred other messages
Checklists and site photos filed against the right bill line, findable the moment billing needs them
Executed quantities checked against scope by hand, if at all — finished work slips off the claim
Work done captured and matched to project scope as it happens — raised in this month's bill with its supporting documents
A hindrance mentioned once in a site group — the notice window closes unnoticed
Hindrances matched to the likely notice clause, flagged with the deadline for your team to review
Contract obligations missed on site — they surface only when the client deducts costs or raises a dispute
Site updates checked against your contract's obligations — flagged while there's still time to act
NOT ANOTHER APP. NOT ANOTHER SPREADSHEET.
Contractors have tried site apps. Most teams went back to WhatsApp in two weeks.
No new app. No new habit. No spreadsheet anyone has to remember to fill.
Site apps ask teams to adopt a new tool — they default back to WhatsApp because it's faster and already on every phone. Spreadsheets need someone to remember to update them — a two-day access delay never makes it into the tracker until the weekly review. By then it's just one of a dozen small delays nobody added up — until the contract's already past the liquidated-damages threshold.
Velora doesn't ask for either. It reads what your teams already send on WhatsApp — the same groups they're in today — and turns it into a site pulse, reports, substantiated bills and contract alerts, across every site. What's happening on site, what's ready to bill, what's at risk — you're always in control of all of it.
Capturing messages isn't the hard part. A message, photo or checklist has little commercial value until it's tied to a scope item, a work front or a contract clause — that's the layer Velora adds, and what a general-purpose WhatsApp bot can't. And it works alongside your PMIS and ERP, not instead of them.
You need a system. Your team doesn't need to adopt one.
How it works
Set Up Once. Then It Just Works.
Give Velora access once to your existing WhatsApp groups, plus your project scope (BOQ, work order or billing break-up) and contract documents. The same automated pipeline powers Field, Billing and Contract Intelligence — whether you connect one site or twenty.
Here's what Velora does:
Captures every update, across every source
WhatsApp updates captured as they happen; scoped quantities and contract clauses read straight from your documents — across Field, Billing and Contract Intelligence. No new app for anyone, with an audit trail behind every update.
Every update structured by AI, for your team to review
Progress, quantities, checklists, contract terms — structured by AI, whether it arrived as a message, a scope item, or a clause.
Checked against what matters commercially
Site activity cross-referenced against your scope and the contract — what's executed and billable, what's entitled, what's at risk.
Flagged to the right person, before it's too late
Reports drafted, bills substantiated, EOT and LD exposure flagged — routed to whoever owns it, with time to act.
Data Sources
Involved Parties
Velora AI
What You Get
Built to fit
Works just like one of your team members.
English, Hindi, Telugu, Arabic and more — typed or spoken, Velora reads it the same way anyone on the team would. It follows up in the crew's own words, and every record it builds traces back to the exact message it came from.
VeloraSuresh ji, bitumen kab tak pahunchega? Kis supplier se aa raha hai?
The impact
What changes, starting week one.
No morning scroll. Work done billed this month, not next. Risk flagged before it compounds. Here's what managers notice first — across Field, Billing and Contracts.
What changes when you stop reconstructing and start controlling.
No morning scroll
Start the day with signal, not scroll
Across every site, someone spends the first twenty minutes of the day scrolling WhatsApp to reconstruct overnight updates. Velora surfaces what matters instead — progress, issues, and actions — the same morning.
Catch it before it slips
Blockers tracked to closure, not lost in the thread
A blocked work front starts as a single WhatsApp message, in one of dozens of groups running at once. Flagged and tracked until it's resolved — not left buried in a thread nobody revisits.
Reports drafted for you
Report drafts, site by site, daily, weekly or monthly
Velora drafts the report from the group messages — work front by work front, site by site, daily, weekly or monthly. You review and confirm across your whole portfolio instead of assembling it by hand.
What changes when every bill claim is backed by proof, before submission.
Work done billed this month, not next
Work done captured and matched to project scope, ready to review
Field-reported quantities are matched to their scope item directly. Where no quantity was given, the progress record — work front, date, photos — is still matched by activity, so review starts from what was actually reported, not a guess.
Supporting documents, chased for you
Missing checklists followed up on WhatsApp until they're in
Velora messages whoever holds the outstanding checklist or document directly on WhatsApp, and follows up until it's received. Less end-of-cycle scramble.
Bills certified faster
Suggested bill line items with supporting documents attached
Executed quantities matched to scope and the accepted checklists and photos sit together, indexed to the bill line each belongs to. Your billing team reviews and finalises, instead of reconstructing it at month-end.
What changes when entitlement and risk don't disappear into chat.
Windows surfaced early
Notice periods tracked against real dates, not memory
Site events, from hindrances and instructions to repeat repairs and notices, are matched to the clause they may trigger, for your team to confirm — so deadlines surface while there's still time to act.
Exposure, visible early
Cumulative delay rolled up before it becomes a real number
Small delays that look harmless alone are tracked together against the liquidated-damages threshold — so you see the exposure building, not just the final account.
A record you can defend
Every notice, every delay — dated and attributable
Every update traces back to the WhatsApp message and site photo it came from.
Margin doesn't go in one big failure. It leaks across site, bill and contract.
A blocked work front nobody escalated. A commitment that quietly slipped. Work done on site that never reaches the bill. A hindrance reported in a group chat that never becomes a notice. Small delays adding up to LD exposure because nobody is totalling them. The information was there — it just didn't reach the right person in time.
Every site you add multiplies those gaps: more groups, more bill cycles, more clauses to watch. The manual cross-checking that catches them doesn't scale.
The scale is documented. Dodge Construction Network's 2024 study of US and Canadian contractors, Not by Design: The True Cost of Poor Collaboration, found that coordination issues lead to an average 10% erosion in annual profit margin — and coordination is only where the leak starts.
Velora turns what your team reports on WhatsApp into a live picture of progress and blockers, connects it to your project scope and the contract, and flags what needs action to the person who owns it — so blockers get resolved before they slip, work done gets billed, and entitlement gets raised on time.
Pricing
Field, Billing and Contract Intelligence — across every site. Runs on your existing WhatsApp, with nothing for your site team to install.
One plan, every product — priced per project, not per pillar.
- Site visibility, by work front
- Report drafts, ready to review
- Commitments tracked to closure
- Work done, captured from site
- Matched to project scope
- Every bill line substantiated
- Entitlement flagged, with clause
- Risk flagged before it compounds
- Routed to whoever owns it
Starting Velora on a site already underway?
Historical Data Migration brings a site's past WhatsApp chat exports into Velora — so your dashboard reflects the site's actual history, not just what's captured from go-live forward.
Ask About Migration →Looking just for progress-report drafts?
Our free DPR Generator drafts daily progress reports from your WhatsApp group chats — no subscription required.
→ Learn more about the DPR GeneratorSee it on your own sites.
Request a pilot and we'll set it up on your live sites and existing WhatsApp groups.
Frequently Asked Questions
Common questions from teams who've seen PM tools fail before.
Margin is decided on site, but MDs and PMO heads usually hear about it in the review. Velora connects what happens on site to your bills and your main contract, so work done reaches this month's bill, and entitlements and slipping commitments reach you while there's still time to act, in one daily pulse and dashboard across every site.
No. Velora works alongside them. It reads the WhatsApp updates your site teams already send and turns them into progress, billing and contract signals; your PM suite, ERP or Excel trackers stay the system of record.
Field Intelligence and Portfolio Intelligence are live. Billing Intelligence and Contract Intelligence are in early access, available as pilots on your sites.
No. Your site teams keep using WhatsApp & documents exactly as they do today. Velora reasons across fragmented data sources — no new apps, no forms, no training. It also works in the language your teams are most comfortable in: English, Hindi, Telugu, Spanish, Arabic and more.
Velora connects to your groups through existing WhatsApp number (no business API needed) — one number or multiple. We recommend getting separate site-specific numbers though for privacy & enhanced functionality. Every message is processed to extract structured site data — progress, issues, commitments, inspections, and deliveries. Nothing changes for your site teams.
All three. Field Intelligence covers progress, blockers, manpower, deliveries, material and fuel consumption, and reporting. Billing Intelligence (early access) captures work done, matches it to your project scope and substantiates each bill line with checklists and site photos. Contract Intelligence (early access) flags EOT and rectification notices, deadlines, and LD or penalty exposure on your main contract as site updates trigger them.
All three read from the same WhatsApp groups and documents your team already uses — you don't set up separate sources for each.
Velora tracks which quality checklists — signed off after inspection — are still open for each work front, and sends a daily digest reminder in WhatsApp to whoever owns them, throughout the month. Anything not closed carries forward to the next reminder instead of getting dropped.
Nothing sits on someone's to-do list waiting to be remembered — the follow-up happens in the same group they already work in.
Every checklist and site photo your team shares in WhatsApp is filed against the bill line it likely belongs to, the same day it's shared, for your billing engineer to confirm.
By the time the monthly bill goes out, each line already has its supporting documents behind it — not buried in a thread with four hundred other messages and reconstructed from memory.
Velora watches your WhatsApp groups for site events that can trigger a contract clause — a materials hold-up, restricted site access, a verbal instruction, a third repair on the same joint, a client's notice to rectify — and matches them against your contract's clauses and LD thresholds, for your team to confirm.
A single delay rarely looks worth escalating on its own. Velora flags when they add up against the schedule, and when a notice window is about to close — before the deadline passes, not at the final account.
Velora is built for contractors paid on measured work — against a BOQ, work order or billing break-up — whose site teams report on WhatsApp. That means MDs, PMO heads and heads of operations running several sites or contracts: general and EPC contractors managing subcontractor packages, infra and utilities contractors building and maintaining roads, rail, pipelines and power lines, specialty and trade contractors (HVAC, electrical, plumbing, waterproofing) proving their own scope, and PMCs running sites on a client's behalf. If your sites run on WhatsApp groups and your bills are raised against measured quantities, Velora is for you.
Both. Every site is structured the same way — work fronts, progress, blockers, commitments, inspections, deliveries, billing evidence, entitlement — so whether you're running one site or fifteen, they all report into the same format.
You see each site on its own, and you can scan across all of them without a call to every PM. The manual work of compiling and comparing is what goes away as you add sites — not the PM on each site.
PM tools ask site teams to change how they work. Site teams go back to WhatsApp within weeks because it's faster and already on every phone. Velora works on top of WhatsApp — not instead of it. Site teams change nothing. Site control builds itself from what they're already saying.
See how Velora compares to Procore, Buildertrend, Fieldwire, and task apps →
We run a discounted pilot for the first three months — full product, no long-term commitment. See what it surfaces on your own sites before committing to a subscription.
It starts with a short onboarding call to make sure Velora fits how your site runs. From there, we work with your team to align on and upload your site's work front structure, connect your WhatsApp groups, and set up contact roles — then you're live. Your site teams change nothing about how they work.
Yes. Data is stored securely with role based access control, and privacy data is encrypted at rest using AES-256 standard.
What we keep hearing
The more sites you run, the worse this gets.
A 210-day working capital cycle.
Verbal promise, no notice filed. Window closed in 14 days.
Quantities missed. Bills come up short.
200 projects. Leadership flying blind.
Promised in the meeting. Vanished after.
In 20 site groups, still can’t hold subs to deadlines.
Payment held until every checklist is in.
Across 19 groups. Problem noticed next day.
Piloted PM app earlier. Abandoned in 2 weeks.
Payment withheld over a repair clause nobody knew existed.
100 projects. Every document collated by hand.