What's missing between the site and the balance sheet.
A complex construction project, every single day:
Nothing connects them.
A barbending supervisor flags it in the BBS WhatsApp group.
The client-nominated subcontractor still hasn't cleared the yard — one message among seven WhatsApp groups, on a day like any other.
The notice clock was already running before anyone wrote it down.
80 checklists to close. Every month. Times 5 projects.
Every client wants their billing package in the same last week of the month. The follow-up starts late, and it starts from memory.
Work is done. Revenue is earned. Cash still waits.
Eligible for an EOT. Raised two weeks too late.
The hindrance qualified for an extension of time — but word took two weeks to travel up the chain, and the notice window had closed.
Miss the window, and claim value stays on the table.
He found out about this one from a phone call — after the client review.
Late visibility means slower decisions.
Multiply that across every project, every team, every month. Somewhere in all of it, right now:
Because what happens on site shouldn't disappear before it reaches the balance sheet.
Who This Is For
Built for the people accountable for delivery and margin
For MDs and PMO leaders running several projects: margin is decided on site, but you hear about it in the review, when it's too late to act. Velora connects what happens on site to your bills and your main contract, so unbilled work, entitlements and slipping commitments reach you while there's still time to protect margin.
Works across
General Contractors
You manage the whole project — but the picture you get back depends on what each site chooses to report.
- Every subcontractor and site runs its own WhatsApp group — blockers surface late, if at all
- 'On track' means something different depending on which PM you ask
- Billing evidence and subcontractor claims pile up until the month-end crunch
- Contractual notices and EOT windows are easy to miss across a live portfolio
Velora gives you one consistent view across every project and every subcontractor package — work done matched to scope for billing, and EOT and LD exposure flagged before deadlines close.
Specialty Contractors
You execute a single scope across many projects — proving what was done, when, and by whom is still manual.
- You're one of many contractors on site — your updates get lost in someone else's group
- Extra work done on a verbal site instruction never makes it into a variation
- Variation claims drag working capital for months — costs never trace back to the contracted scope
- Every client wants proof in a different format — compiled by hand, every time
Velora matches the work you've done to your scope and gathers the checklists and photos behind it — so your bill is substantiated before the deadline, not built the night before.
PMCs & Outsourced Project Managers
You're contracted to deliver — but your visibility is limited to site visits and WhatsApp chats.
- 3–8 projects, each with its own set of groups — no shared format, no shared structure
- Every client report built by hand from chat history and calls
- Commitments tracked in your head — nothing on paper when the client asks who agreed to what
- Proving your value takes documentation — you've got a message thread and a Friday afternoon
Velora gives you a structured trail across every project — client-ready reports, substantiated bills and EOT flags, without the Friday scramble.
What Velora does
Field. Billing. Contracts.
Velora reads every site update against your project scope and main contract, then flags what needs action to the person who owns it. Your team reviews and decides.
Decide faster. Progress, blockers, manpower and deliveries (by vendor) tracked from site updates.
Keep clients and leadership aligned with regular reports from the site record.
Bills certified faster, because every line carries its supporting documents: checklists and site photos.
Less chasing: Velora collects them and follows up on missing ones on WhatsApp.
EOT notices, deadlines and LD exposure on your main contract, flagged as site updates trigger them.
Each flag comes with the likely clause, the deadline and the proof to raise it on time.
A record you can defend: every update traces back to the WhatsApp message and site photo it came from.
What changes
One project or twenty, the picture builds itself.
Your teams still run their sites. What goes away is the manual assembly, the relay up the chain, and the version that's already stale — or already missed — by the time it reaches you.
Progress picture assembled from 9 group scrolls every morning — updates surface late
Progress logged from every group as work happens — no scrolling required
Blockers flagged in groups — no tracking, no follow-up, no closure
Blockers extracted, assigned, tracked to closure without manual chasing
Evidence for the bill claim buried in a thread with four hundred other messages
Checklists and site photos filed against the right bill line, findable the moment billing needs them
Executed quantities checked against scope by hand, if at all — finished work slips off the claim
Work done matched to project scope every cycle — unbilled work flagged before submission
A hindrance mentioned once in a site group — the notice window closes unnoticed
Hindrances matched to the likely notice clause, flagged with the deadline for your team to review
Small delays add up quietly — nobody connects them until the final account
Cumulative delay tracked against the LD threshold — flagged before it compounds
NOT A PM APP. NOT ANOTHER SPREADSHEET.
Construction managers have tried PM software. Most teams went back to WhatsApp in two weeks.
No new app. No new habit. No spreadsheet anyone has to remember to fill.
PM software asks site teams to adopt a new tool — they default back to WhatsApp because it's faster and already on every phone. Spreadsheets need someone to remember to update them — a two-day access delay never makes it into the tracker until the weekly review. By then it's just one of a dozen small delays nobody added up — until the project's already past the liquidated-damages threshold.
Velora doesn't ask for either. It reads what your teams already send on WhatsApp — the same groups they're in today — and turns it into a project pulse, reports, substantiated bills and contract alerts, across every project. What's happening on site, what's ready to bill, what's at risk — you're always in control of all of it.
Capturing messages isn't the hard part. A message, photo or checklist has little commercial value until it's tied to a scope item, a work front or a contract clause — that's the layer Velora adds, and what a general-purpose WhatsApp bot can't. And it works alongside your PMIS and ERP, not instead of them.
You need a system. Your team doesn't need to adopt one.
How it works
Set Up Once. Then It Just Works.
Give Velora access once to your existing WhatsApp groups, plus your BOQ, work order and contract documents. The same automated pipeline powers Field, Billing and Contract Intelligence — whether you connect one project or twenty.
Here's what Velora does:
Captures every update, across every source
WhatsApp updates captured as they happen; scoped quantities and contract clauses read straight from your documents — across Field, Billing and Claims. No new app for anyone, with an audit trail behind every update.
Every update structured by AI, for your team to review
Progress, quantities, checklists, contract terms — structured by AI, whether it arrived as a message, a scope item, or a clause.
Checked against what matters commercially
Site activity cross-referenced against your scope and the contract — what's executed and billable, what's entitled, what's at risk.
Flagged to the right person, before it's too late
Reports drafted, bills substantiated, EOT and LD exposure flagged — routed to whoever owns it, with time to act.
Data Sources
Involved Parties
Velora AI
What You Get
Built to fit
Works just like one of your team members.
Hindi, Telugu, Spanish and more — typed or spoken, Velora reads it the same way anyone on the team would. A QR code per work front — a house, a floor, a bay — checks it in on site, whether the project is residential, commercial or industrial. And every record it builds traces back to the exact message it came from.
The impact
What changes, starting week one.
No morning scroll. Nothing left off the bill. Risk flagged before it compounds. Here's what managers notice first — across Field, Billing and Contracts.
What changes when you stop reconstructing and start controlling.
No morning scroll
Start the day with signal, not scroll
Across every project, someone spends the first twenty minutes of the day scrolling WhatsApp to reconstruct overnight updates. Velora surfaces what matters instead — progress, issues, and actions — the same morning.
Catch it before it slips
Blockers tracked to closure, not lost in the thread
A blocked work front starts as a single WhatsApp message, in one of dozens of groups running at once. Flagged and tracked until it's resolved — not left buried in a thread nobody revisits.
Reports drafted for you
Report drafts, project by project, daily or weekly
Velora drafts the report from the group messages — work front by work front, project by project, daily or weekly. You review and confirm across your whole portfolio instead of assembling it by hand.
What changes when every bill claim is backed by proof, before submission.
Less work left unbilled
Work done captured and matched to project scope, ready to review
Field-reported quantities are matched to their scope item directly. Where no quantity was given, the progress record — work front, date, photos — is still matched by activity, so review starts from what was actually reported, not a guess.
Supporting documents, chased for you
Missing checklists followed up on WhatsApp until they're in
Velora messages whoever holds the outstanding checklist or document directly on WhatsApp, and follows up until it's received. Less end-of-cycle scramble.
Bills certified faster
Suggested bill line items with supporting documents attached
Executed quantities matched to scope and the accepted checklists and photos sit together, indexed to the bill line each belongs to. Your billing team reviews and finalises, instead of reconstructing it at month-end.
What changes when entitlement and risk don't disappear into chat.
Windows surfaced early
Notice periods tracked against real dates, not memory
Hindrances and delays reported on site are matched to the clause they likely fall under, for your team to confirm — so notice windows surface while there's still time to act.
Exposure, visible early
Cumulative delay rolled up before it becomes a real number
Small delays that look harmless alone are tracked together against the liquidated-damages threshold — so you see the exposure building, not just the final account.
A record you can defend
Every notice, every delay — dated and attributable
Every update traces back to the WhatsApp message and site photo it came from.
Margin doesn't go in one big failure. It leaks across site, bill and contract.
A blocked work front nobody escalated. A commitment that quietly slipped. Work done on site that never reaches the bill. A hindrance reported in a group chat that never becomes a notice. Small delays adding up to LD exposure because nobody is totalling them. The information was there — it just didn't reach the right person in time.
Every project you add multiplies those gaps: more groups, more bill cycles, more clauses to watch. The manual cross-checking that catches them doesn't scale.
The scale is documented. Dodge Construction Network's 2024 study of US and Canadian contractors, Not by Design: The True Cost of Poor Collaboration, found that coordination issues lead to an average 10% erosion in annual profit margin — and coordination is only where the leak starts.
Velora turns what your team reports on WhatsApp into a live picture of progress and blockers, connects it to your project scope and the contract, and flags what needs action to the person who owns it — so blockers get resolved before they slip, work done gets billed, and entitlement gets raised on time.
Pricing
Field, Billing and Contract Intelligence — across every project. Runs on your existing WhatsApp, with nothing for your site team to install.
One plan, all three products — priced per project, not per pillar.
- Project visibility, by work front
- Report drafts, ready to review
- Commitments tracked to closure
- Work done, captured from site
- Matched to project scope
- Every bill line substantiated
- Entitlement flagged, with clause
- Risk flagged before it compounds
- Routed to whoever owns it
Starting Velora on a project already underway?
Historical Data Migration brings a project's past WhatsApp chat exports into Velora — so your dashboard reflects the project's actual history, not just what's captured from go-live forward.
Ask About Migration →Looking just for progress-report drafts?
Our free DPR Generator drafts daily progress reports from your WhatsApp group chats — no subscription required.
→ Learn more about the DPR GeneratorSee it on your own projects.
Request a pilot and we'll set it up on your live projects and existing WhatsApp groups.
Frequently Asked Questions
Common questions from teams who've seen PM tools fail before.
Margin is decided on site, but MDs and PMO heads usually hear about it in the review. Velora connects what happens on site to your bills and your main contract, so unbilled work, entitlements and slipping commitments reach you while there's still time to act, in one daily pulse and dashboard across every project.
No. Velora works alongside them. It reads the WhatsApp updates your site teams already send and turns them into progress, billing and contract signals; your PM suite, ERP or Excel trackers stay the system of record.
Field Intelligence and Portfolio Intelligence are live. Billing Intelligence and Contract Intelligence are in early access, available as pilots on your projects.
No. Your site teams keep using WhatsApp & documents exactly as they do today. Velora reasons across fragmented data sources — no new apps, no forms, no training. It also works in the language your teams are most comfortable in: English, Hindi, Telugu, Spanish, Arabic and more.
Velora connects to your groups through existing WhatsApp number (no business API needed) — one number or multiple. We recommend getting separate project-specific numbers though for privacy & enhanced functionality. Every message is processed to extract structured project data — progress, issues, commitments, inspections, and deliveries. Nothing changes for your site teams.
All three. Field Intelligence covers progress, blockers, manpower, deliveries and reporting. Billing Intelligence (early access) captures work done, matches it to your project scope and substantiates each bill line with checklists and site photos. Contract Intelligence (early access) flags EOT notices, deadlines and LD exposure on your main contract as site updates trigger them.
All three read from the same WhatsApp groups and documents your team already uses — you don't set up separate sources for each.
Velora tracks which quality checklists — signed off after inspection — are still open for each work front, and sends a daily digest reminder in WhatsApp to whoever owns them, throughout the month. Anything not closed carries forward to the next reminder instead of getting dropped.
Nothing sits on someone's to-do list waiting to be remembered — the follow-up happens in the same group they already work in.
Every checklist and site photo your team shares in WhatsApp is filed against the bill line it likely belongs to, the same day it's shared, for your billing engineer to confirm.
By the time the monthly bill goes out, each line already has its supporting documents behind it — not buried in a thread with four hundred other messages and reconstructed from memory.
Velora tracks hindrances and delays as they're mentioned in your WhatsApp groups — a materials hold-up, a design query, restricted site access — and matches them against your contract's notice clauses and LD thresholds, for your team to confirm.
A single delay rarely looks worth escalating on its own. Velora flags when they add up against the schedule, and when a notice window is about to close — before the deadline passes, not at the final account.
Velora is built for the people accountable for delivery and margin: MDs and PMO heads running several projects, general contractors managing subcontractor packages, specialty contractors proving their own scope, and PMCs running projects on a client's behalf. If your projects run on WhatsApp groups, Velora is for you.
Both. Every project is structured the same way — work fronts, progress, blockers, commitments, inspections, deliveries, billing evidence, entitlement — so whether you're running one site or fifteen, they all report into the same format.
You see each project on its own, and you can scan across all of them without a call to every PM. The manual work of compiling and comparing is what goes away as you add projects — not the PM on each site.
PM tools ask site teams to change how they work. Site teams go back to WhatsApp within weeks because it's faster and already on every phone. Velora works on top of WhatsApp — not instead of it. Site teams change nothing. Project control builds itself from what they're already saying.
See how Velora compares to Procore, Buildertrend, Fieldwire, and task apps →
We run a discounted pilot for the first three months — full product, no long-term commitment. See what it surfaces on your own projects before committing to a subscription.
It starts with a short onboarding call to make sure Velora fits how your project runs. From there, we work with your team to align on and upload your project's work front structure, connect your WhatsApp groups, and set up contact roles — then you're live. Your site teams change nothing about how they work.
Yes. Data is stored securely with role based access control, and privacy data is encrypted at rest using AES-256 standard.
What we keep hearing
The more projects you run, the worse this gets.
200 projects. Leadership flying blind.
Promised in the meeting. Vanished after.
In 20 site groups, still can’t hold subs to deadlines.
Not lost pay — 100 checklists a month, chased by hand.
210-day working capital cycle — approved claims still take 3–4 months to recognise.
Setup work off the BOQ. Chainage quantities missed. Underbilled.
200 projects. Leadership flying blind.
Promised in the meeting. Vanished after.
In 20 site groups, still can’t hold subs to deadlines.
Not lost pay — 100 checklists a month, chased by hand.
210-day working capital cycle — approved claims still take 3–4 months to recognise.
Setup work off the BOQ. Chainage quantities missed. Underbilled.
Across 19 groups. Problem noticed next day.
Piloted PM app earlier. Abandoned in 2 weeks.
Verbal promise, no notice filed. Window closed in 14 days.
Payment withheld over an LD clause nobody knew existed.
100 client projects. Checklists collated by hand, every month-end.
Across 19 groups. Problem noticed next day.
Piloted PM app earlier. Abandoned in 2 weeks.
Verbal promise, no notice filed. Window closed in 14 days.
Payment withheld over an LD clause nobody knew existed.
100 client projects. Checklists collated by hand, every month-end.